CAHPS Best Practices & Tools for Success
In this article, we'll show you the best practices for running CAHPS compliant surveys

In this article, we'll show you the best practices for running CAHPS compliant surveys
CAHPS surveys are essential in healthcare. Providers use these patient experience surveys to measure the quality of care at critical points of engagement. With a strong survey process, providers can effectively collect and act on patient feedback.
This article will cover CAHPS survey basics and best practices for successful administration.
The Consumer Assessment of Healthcare Providers & Systems (CAHPS) survey is a way to monitor the quality of healthcare patients receive, hold providers accountable, and provide transparency for consumers seeking care.
The Agency for Healthcare Research and Quality (AHRQ) oversees the program, which leverages a standardized set of questions, mature security measures, and transparency to empower consumers making healthcare decisions.
The CAHPS survey measures the quality of care delivered by a healthcare provider. Depending on the care scenario, the patient or their family may complete the survey. For example, when working with an elderly patient, it’s likely the family will complete the CAHPS survey.
The Centers for Medicare & Medicaid Services (CMS) reports survey results publicly, and may affect payments to CMS providers. CAHPS surveys ensure CMS providers are held to a certain standard of care, and that consumers may make an informed decision when selecting a provider.
CAHPS surveys may be performed by various healthcare organizations, falling under four key categories:
Not all healthcare providers must run CAHPS surveys. However, CAHPS survey administration is required for participation in some federal healthcare reimbursement programs. Additionally, many patients prefer providers with public reviews they can trust.
CAHPS survey questions are standardized, but differ based on provider type. Survey questions can be found on the CMS or AHRQ websites, depending on the organization type you’re looking for.
Surveys typically come with administration manuals and supplemental materials designed to help your organization conduct them successfully.
There are a few key components to successfully administering a CAHPS survey. As you’ll be collecting sensitive patient information, it’s vital that you consider your data privacy and security protocols.
Additionally, you should ensure you have the correct processes in place to ensure an optimal survey timeline.
Since you’re collecting protected healthcare information, you must comply with HIPAA regulations regarding data privacy. As a result, you must leverage a survey platform with strong data privacy capabilities and train your team on properly handling this type of data.
You should aim for a response rate of between 40-50%, according to AHRQ. You can improve your response rate by letting patients know they will receive a survey, sending reminders to complete the survey, and making it clear that you act on any feedback provided.
The faster you can collect patient feedback, the more accurate it will be. If you wait too long after an appointment to administer the survey, patients are less likely to remember specific details of their visit.
If you discover an issue, it’s essential to follow up quickly and accurately to maintain a positive patient relationship. The longer you wait to follow up, the more likely a patient is to feel their concerns are being ignored or, worse, to find a new provider.
By improving your CAHPS administration strategy, you can ensure your results are accurate, enabling you to improve your practice. Leverage a strong survey platform to help you administer and manage questionnaires.
Checkbox’s secure survey platform is optimal for administering CAHPS surveys. With a HIPAA-compliant platform, you can administer surveys confidently, knowing your patient data is secure.
Checkbox also makes it easy to monitor and act on your results.
Don’t wait too long to send out the survey or communicate results. By waiting to share the survey, patients will forget key details. Meanwhile, delaying communicating results reduces the efficacy of the feedback, as care providers will also have forgotten important information.
Don’t limit your sample size. Without enough feedback, you won’t have accurate insights into patient care experiences.
CAHPS surveys are essential for healthcare providers looking to assess care quality and participate in federal healthcare reimbursement programs. Since you’re collecting protected patient data, ensure your survey processes comply with HIPAA.
Checkbox’s secure survey software is perfect for developing and executing CAHPS surveys. Try Checkbox for free now and join over 2,500 companies globally that use Checkbox to create secure surveys.
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